Data and Linkage Assistant: AIDS HEALTHCARE FOUNDATION (Kwekwe General Hospital OI Clinic)

AHF is an international humanitarian organization operating in Zimbabwe, collaborating with the Ministry of Health & Child Care to create Centres of Excellence (COEs) in health. The Organization is looking for a Data and Linkage Assistant to be based at Kwekwe General Hospital OI Clinic, supported by AHF. The successful candidate will be expected to coordinate AHF program data management and retention activities relating to HTS and ART services, including routine data collection, compilation, analysis, and dissemination through the use of the Mo. HCC Management Information System onsite. The successful candidate will also be expected to work closely with the clinic teams to identify, follow up on, and support clients who miss clinic appointments and those who disengage from care, among other Responsibilities.

Key Responsibilities:
M&E / Linkage/Retention Roles –
• Collect weekly, monthly & quarterly HIV Testing Services and ART Statistics from the respective site, including the composition of the AHF
• specific Patient Productivity Reports (PPRs); Enter all weekly, monthly, and quarterly PPR data into the AHF PPR web portal;
• Actively participates in preparing weekly, monthly, and quarterly program data reports and ensures timely submission of requested data to Mo. HCC and AHF structures, as well as assists in the production of information submitted to the Mo. HCC DHIS2;
• Regularly monitors and maintains the privacy of all data/information collected and entered into all MIS systems on site; Ensures that all data/information is backed up regularly (daily/weekly/ monthly), ensuring the safety of data.;
• Takes part in the training of healthcare workers in data collection, management, and utilization. Provides timely feedback on data queries, including data inconsistencies or missing data;
• Participates in the development of operational work plans and budgets for data management and retention activities at the facility in line with reporting Requirements;
• Review data for accuracy and completeness, identifying errors for cleaning. The Clerk will lead data audit and validation activities at the OI Clinic.;
• Ensuring availability of required & recent Health Information tools, i.e., registers, forms, guidelines, and any other relevant tools, and ensuring that updating of these registers (e.g., HTS & ART registers) and any related tools is done;
• At facilities with Patient Chart Records, assist in ensuring there is an efficient patient record management system e.g., assist with the clinic’s filing when required; Ensure that the number of charts entered into the database correlates with the number of clients recorded in the daily register at the reception;
• Work closely with the HIV care/treatment and HIV testing teams to reach out to HIV
• positive clients, encourage them to come into care, and monitor their linkage and engagement in medical care. Share the missed appointment and LTFU client list with linkage and retention teams for follow
• up on a daily basis
• Monitor site linkage & retention performance quarterly and provide feedback to the facility team. Assists the site to ensure that newly tested positives are linked to care while all new and old clients are retained in care.
Administrative Roles –
• Perform any other Responsibilities as assigned by the different line supervisor(s).
• Make meeting appointments, take minutes in staff meetings, and assist in the procurement processes

The applicant should hold at least a Diploma in Information Systems, Statistics, Economics, Computer Science, or other related fields from a recognized institution. The preferred candidates will be those who also possess a Certificate or its equivalent in either of the following disciplines: Psychology, counseling and guidance, social work and administration, social sciences, and Nursing.
Holding a Bachelor(s) degree in the fields noted is a significant advantage; At least two years of Experience working in a busy healthcare setting and in a field directly related to HIV&AIDS and specified Responsibilities; Previous exposure and Experience working with healthcare delivery systems such as e. HR, e. PMS, e. POC, DHIS 2 is a significant advantage; Flexible, proactive, and able to organize work independently as well as work in a team.
Computer Skills: Added advantages include proficiency in MS Word, Excel, Outlook & Power. Point.

M&E / Linkage/Retention Roles –
• Collect weekly, monthly & quarterly HIV Testing Services and ART Statistics from the respective site, including the composition of the AHF
• specific Patient Productivity Reports (PPRs); Enter all weekly, monthly, and quarterly PPR data into the AHF PPR web portal;
• Actively participates in preparing weekly, monthly, and quarterly program data reports and ensures timely submission of requested data to Mo. HCC and AHF structures, as well as assists in the production of information submitted to the Mo. HCC DHIS2;
• Regularly monitors and maintains the privacy of all data/information collected and entered into all MIS systems on site; Ensures that all data/information is backed up regularly (daily/weekly/ monthly), ensuring the safety of data.;
• Takes part in the training of healthcare workers in data collection, management, and utilization. Provides timely feedback on data queries, including data inconsistencies or missing data;
• Participates in the development of operational work plans and budgets for data management and retention activities at the facility in line with reporting Requirements;
• Review data for accuracy and completeness, identifying errors for cleaning. The Clerk will lead data audit and validation activities at the OI Clinic.;
• Ensuring availability of required & recent Health Information tools, i.e., registers, forms, guidelines, and any other relevant tools, and ensuring that updating of these registers (e.g., HTS & ART registers) and any related tools is done;
• At facilities with Patient Chart Records, assist in ensuring there is an efficient patient record management system e.g., assist with the clinic’s filing when required; Ensure that the number of charts entered into the database correlates with the number of clients recorded in the daily register at the reception;
• Work closely with the HIV care/treatment and HIV testing teams to reach out to HIV
• positive clients, encourage them to come into care, and monitor their linkage and engagement in medical care. Share the missed appointment and LTFU client list with linkage and retention teams for follow
• up on a daily basis
• Monitor site linkage & retention performance quarterly and provide feedback to the facility team. Assists the site to ensure that newly tested positives are linked to care while all new and old clients are retained in care.
Administrative Roles –
• Perform any other Responsibilities as assigned by the different line supervisor(s).
• Make meeting appointments, take minutes in staff meetings, and assist in the procurement processes

Interested candidates should send their applications to: HR. Zimbabwe@ahf.org with the subject line Data and Linkage Assistant: Zimbabwe (Kwekwe General Hospital OI Clinic). The closing date is the 15th of July, 2025. Only shortlisted candidates will be contacted.