Invitation For Bids For The Supply Of Vehicles

LEONARD CHESHIRE DISABILITY ZIMBABWE (LCDZ)
SUPPLY OF VEHICLE
TENDER No. VEH/LCD 05/2025
SECTION 1: INVITATION FOR BIDS (IFB)
Leonard Cheshire Disability Zimbabwe (PVO36/80) invites sealed bids from eligible bidders for the supply of Three (3) good second
• hand vehicles and One (1) Brand
• New Single/Twin cab vehicle;

Key Responsibilities:
5.1 At any time, LCDZ reserves the right to make amendments without incurring any liability to the prospective bidders
5.2 All prospective bidders that have received the Bidding Document will be expected to comply with the bidding Requirements.
5.3 In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, LCDZ may, at its discretion, extend the deadline at no liability for the extension prior to the submission of the bids.
PREPARATION OF BIDS
6. Documents comprising the bid
The bid prepared by the bidder shall comprise the following components:
•
(a) A bid form and a complete price schedule
(b) Documentary evidence established in accordance with ITB Clause 1 that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted;
7. Bid Form
The bidder shall complete the bid form and the appropriate price schedule furnished in the bidding document or quotation indicating a brief description, specifications of the motor vehicle to be supplied, year of manufacture, mileage, chassis or VIN number country of origin, quantity and prices.
8. Bid prices
The bidder shall indicate on the appropriate price schedule or quotation the unit prices where applicable and total bid price of the motor vehicle it proposes to supply under the tender.
(a) The price for all costs including inland transportation, insurance and other local costs incidental to delivery of the goods to their final destination.
(b) The price of other (incidental) services, if any. Prices quoted by the bidder shall be fixed during the bidders’ s performance of the contract and not subject to variation on any account; A bid statement with an adjustable price quotation will be treated as non
• responsive and will be rejected.

9. Bid Currencies
For motor vehicles that the Bidder will supply, the prices shall be quoted in USD.
10. Documents Establishing Bidder’s Eligibility and Requirements
10.1 Pursuant to ITB Clause 6, the bidder shall furnish, as part of its bid, documents establishing the bidder’s eligibility to bid and its Requirements to perform the contract if its bid is accepted.
10.2 The documentary evidence of the bidder’s Requirements to perform the contract if its bid is accepted shall be established to Leonard Cheshire Disability Zimbabwe’s satisfaction:
(a) That the bidder has the financial, technical and production capability necessary to perform the contract.
11. Period of Validity of Bids
Bids shall remain valid for the period specified in the Bid Data Sheet after the date of bid opening prescribed by the purchaser, pursuant to Instruction to Bid Clause 13. A bid valid for a shorter period shall be rejected by the purchaser as non
• responsive.
Format and Signing of Bids
11.1 The bidder shall prepare an original copy of the bid indicated in the Bid Data Sheet, clearly marking TENDER No. VEH/LCD 05/2025
11.2 Any alterations, erasures or overwriting shall be valid if they are initialled by the person or persons signing the bid.

5.1 At any time, LCDZ reserves the right to make amendments without incurring any liability to the prospective bidders
5.2 All prospective bidders that have received the Bidding Document will be expected to comply with the bidding Requirements.
5.3 In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, LCDZ may, at its discretion, extend the deadline at no liability for the extension prior to the submission of the bids.
PREPARATION OF BIDS
6. Documents comprising the bid
The bid prepared by the bidder shall comprise the following components:
•
(a) A bid form and a complete price schedule
(b) Documentary evidence established in accordance with ITB Clause 1 that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted;
7. Bid Form
The bidder shall complete the bid form and the appropriate price schedule furnished in the bidding document or quotation indicating a brief description, specifications of the motor vehicle to be supplied, year of manufacture, mileage, chassis or VIN number country of origin, quantity and prices.
8. Bid prices
The bidder shall indicate on the appropriate price schedule or quotation the unit prices where applicable and total bid price of the motor vehicle it proposes to supply under the tender.
(a) The price for all costs including inland transportation, insurance and other local costs incidental to delivery of the goods to their final destination.
(b) The price of other (incidental) services, if any. Prices quoted by the bidder shall be fixed during the bidders’ s performance of the contract and not subject to variation on any account; A bid statement with an adjustable price quotation will be treated as non
• responsive and will be rejected.

12. SUBMISSION OF BIDS
Sealing and Marking of Bids
12.1 All bids should be sent as One (1) PDF file
Be addressed to Leonard Cheshire Disability Zimbabwe at the address given in the Bid Data Sheet; and Bids must be received by the Purchaser (LCDZ) via email addresses provided herein no later than the time and date specified in this document i.e. 18 June 2025.
accounts@leonardchesire.org.zw and hnyamukapa@leonardcheshire.org.zw