You've submitted your application, tailored your CV, and written a compelling cover letter. Now comes the hardest part: waiting. But sitting back isn't your only option. A strategic follow-up email can demonstrate your enthusiasm and professionalism, potentially moving your application to the top of the pile.
Why Follow Up?
Recruiters are busy. Applications get buried. Sometimes, a gentle nudge is all it takes to get your profile reviewed. Following up shows:
- Initiative: You're proactive about your career.
- Interest: You're genuinely interested in this specific role.
- Professionalism: You know how to communicate effectively in a business context.
The Golden Rules of Following Up
Timing is Everything
Wait at least one week after applying before sending your first follow-up. If you've had an interview, send a thank-you note within 24 hours, then follow up on the hiring decision timeline if you haven't heard back by the specified date.
1. Keep it Brief
Recruiters don't have time for essays. Get straight to the point: who you are, what you applied for, and why you're writing.
2. Reiterate Value
Briefly remind them why you're a great fit. Mention one key skill or experience relevant to the role.
3. Be Polite, Not Pushy
Express enthusiasm, not desperation. Use phrases like "I'm writing to reiterate my interest" rather than "Why haven't you replied?"
Templates You Can Use
Scenario 1: Following Up After Application (No Interview Yet)
Subject: Application Follow-up: [Job Title] - [Your Name]
Dear [Hiring Manager Name],
I hope this email finds you well.
I submitted my application for the [Job Title] position on [Date] and wanted to briefly reiterate my strong interest in the role. Based on my experience in [Key Skill 1] and [Key Skill 2], I am confident I could contribute effectively to the [Company Name] team.
Please let me know if you need any additional information regarding my application.
Best regards,
[Your Name]
[Your Phone Number]
[Link to LinkedIn Profile]
Scenario 2: Post-Interview Thank You (Send within 24h)
Subject: Thank you - [Job Title] Interview - [Your Name]
Dear [Interviewer Name],
Thank you for taking the time to speak with me today about the [Job Title] position. I enjoyed learning more about [Specific Topic Discussed] and am even more enthusiastic about the opportunity to join [Company Name].
I am confident that my background in [Your Field] would allow me to hit the ground running and help the team achieve [Company Goal mentioned in interview].
I look forward to hearing from you regarding the next steps.
Best regards,
[Your Name]
Common Mistakes to Avoid
Being Too Aggressive
Sending emails every day or demanding a response will hurt your chances. Respect their process.
Generic Copy-Paste
Make sure you update the [Company Name] and [Job Title]. Sending a generic email looks lazy.
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